Writing a professional cover letter can be challenging, especially when specific formatting styles like APA (American Psychological Association) are required. While APA style is most commonly associated with academic papers, many employers—particularly in research, education, and psychology-related fields—expect applicants to follow APA formatting guidelines in their cover letters.
This comprehensive guide will walk you through everything you need to know about creating an APA style cover letter template that stands out. Whether you're a student, researcher, or job seeker transitioning into academia, this article will provide step-by-step instructions, examples, formatting tips, and expert insights.
Additionally, if you're struggling with writing or formatting your documents, our specialists can help you create a professional cover letter and resume. Simply register on our website to get personalized assistance.
Let’s dive into the details and help you craft a cover letter that gets results.
An APA style cover letter is a job application document formatted according to APA guidelines. While APA formatting is more commonly used in academic writing, applying its principles to a cover letter ensures clarity, professionalism, and consistency—qualities highly valued in academic and research-based roles.
| Element | Description |
|---|---|
| Font | Times New Roman, 12 pt |
| Spacing | Double-spaced |
| Margins | 1 inch on all sides |
| Alignment | Left-aligned text |
| Header | Optional running head (rarely used in cover letters) |
If you're unsure how to align your resume with your cover letter, check this guide on best resume formats for uploading online.
Consistency between your resume and cover letter formatting increases your chances of passing applicant tracking systems (ATS).
Structuring your cover letter correctly is essential for readability and professionalism. APA formatting emphasizes clarity and organization.
| Section | Details |
|---|---|
| Header | Your name and contact info |
| Greeting | Dear Dr./Mr./Ms. + Last Name |
| Body | 2–3 paragraphs explaining your qualifications |
| Closing | Sincerely + signature |
If you're also preparing your resume, explore helpful strength examples for resumes to enhance your application.
Using fancy fonts or colors. APA style prioritizes simplicity and readability.
Below is a practical APA-style cover letter template you can use:
John Doe 123 Main Street City, State, ZIP Email | Phone Date Dr. Jane Smith University Name Department Address Dear Dr. Smith, I am writing to apply for the Research Assistant position at your institution. With a strong academic background in psychology and hands-on research experience, I am confident in my ability to contribute effectively to your team. During my studies, I developed strong analytical and communication skills. My experience includes conducting data analysis and assisting in published research projects. I would welcome the opportunity to further discuss how my background aligns with your needs. Sincerely, John Doe
If you're applying internationally, you may also need a cover letter for visa extension.
Tailor every cover letter. Generic templates reduce your chances of getting noticed.
Start with a strong opening that clearly states your purpose and position.
Focus on your skills, achievements, and how they match the job requirements.
End with a call to action and express enthusiasm.
| Section | Purpose |
|---|---|
| Intro | Grab attention |
| Body | Show qualifications |
| Conclusion | Encourage response |
Need help presenting academic credentials? Learn how to list PhD ABD on your resume.
Repeating your resume word-for-word instead of adding new insights.
For beginners, understanding how to write a resume for the USA is equally important.
Use action verbs and quantify results whenever possible.
Ignoring grammar and spelling errors, which can immediately disqualify you.
If you're applying for service jobs, check out this guide on waitress duties for resumes.
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No, only for academic or research-related positions.
One page is ideal.
Generally avoided in APA cover letters.
Usually not necessary.
Times New Roman, 12 pt.
No, not in the cover letter.
Yes, with proper guidance like this article.
Our specialists can assist you—just register on our website.