Sending your resume is just the first step in landing your dream job. What happens next is equally important — your resume follow up email. Many candidates make the mistake of thinking that submitting a resume is the end of the process. In reality, a well-crafted follow-up email can demonstrate your enthusiasm, reinforce your qualifications, and keep you at the top of the recruiter’s mind.
In this comprehensive guide, we’ll break down everything you need to know about sending a professional resume follow up email. We’ll cover the best timing, email structure, common mistakes, expert tips, practical examples, and even provide checklists and templates to ensure your follow-up stands out. By the end of this article, you’ll have a step-by-step roadmap for following up effectively and professionally.
Many job seekers underestimate the power of a follow-up email. A follow-up can:
Recruiters often receive hundreds of resumes, and following up can help distinguish you from other candidates. According to industry studies, candidates who send a polite follow-up email are 15% more likely to receive an interview invitation.
Our specialists can help craft a personalized resume follow up email that maximizes your chances of getting noticed. By registering on our website, you gain access to templates, expert guidance, and professional review services.
Knowing when to send your follow-up email is critical. Sending it too early may seem pushy; sending it too late might make you seem disinterested.
| Scenario | Recommended Timing |
|---|---|
| Initial resume submission | 7–10 days after sending your resume |
| After an interview | Within 24 hours |
| Following a networking meeting | 1–3 days after the meeting |
For more insights on improving your overall application, check our guide on who to address your cover letter and tips for specific roles like site supervisors.
A professional email structure is crucial. A well-organized follow-up email should include the following elements:
| Section | Purpose | Example |
|---|---|---|
| Subject Line | Grab attention and reference the position | "Follow-Up: Marketing Coordinator Application – John Doe" |
| Greeting | Address the hiring manager personally | "Dear Ms. Smith," |
| Opening | Remind them of your application and express interest | "I recently submitted my application for the Marketing Coordinator position and wanted to follow up to reiterate my interest." |
| Body | Highlight key qualifications or provide updates | "Since applying, I completed a digital marketing certification that aligns with the skills required for this role." |
| Closing | Request next steps politely | "I would appreciate any update regarding my application and am happy to provide additional information." |
| Signature | Include contact info | "Best regards, John Doe | (555) 123-4567 | john.doe@email.com" |
We also provide templates for various formats, including resume PDF examples to attach if needed.
Sending multiple emails in quick succession can annoy recruiters. Stick to one polite follow-up.
Use professional language, proper formatting, and avoid emojis or slang.
Don't just ask for an update; reinforce why you’re the right candidate.
Research the hiring manager’s name and reference specific aspects of the job description.
If you've gained new skills, certifications, or achievements since submitting your resume, include them.
A short, focused email is more likely to get a response than a long, rambling one.
Subject: Follow-Up: Administrative Assistant Application – Jane Smith
Dear Mr. Johnson,
I recently submitted my application for the Administrative Assistant role and wanted to follow up to reiterate my interest. My background in office management and scheduling aligns closely with the position’s requirements. Since applying, I completed a project management course that further enhances my skills for this role.
I would greatly appreciate any updates regarding my application. Thank you for your time and consideration.
Best regards,
Jane Smith
(555) 987-6543
jane.smith@email.com
Subject: Following Up from Career Fair – Marketing Specialist Position
Hi Mr. Lee,
It was a pleasure speaking with you at the recent career fair. I am excited about the opportunity at your company and wanted to follow up regarding my resume submission for the Marketing Specialist role. I believe my experience in digital campaigns and analytics would add value to your team.
Looking forward to your feedback and next steps.
Best,
Michael Brown
(555) 321-6789
michael.brown@email.com
For more guidance, explore our advice on cover letters for candidates with no experience or bid submission documents.
Typically, wait 7–10 days after submission. For interviews, send within 24 hours.
Only if it has been updated. Otherwise, reference your previous submission.
Keep it concise — 150–200 words are ideal.
Limit follow-ups to one or two. Excessive emails can be counterproductive.
Personalize the message, highlight relevant skills, and maintain a professional tone.
Yes, especially if the recruiter is active on LinkedIn, but keep the message professional and concise.
If you receive no response after one follow-up, move on and focus on other applications.
Absolutely. Our specialists can create a personalized resume follow up email tailored to your target role. Register on our website to access this service.
By following these steps and using the strategies outlined in this guide, you can write an effective resume follow up email that reinforces your candidacy, demonstrates professionalism, and increases your chances of securing an interview.